No event has happened yet. The source and the risk to be removed are written.
It closes with a preventive action.
HSE Report
An HSE Report
Type, place, and risk are written on the HSE form. A suggestion is not opened from this form.
- Place is required.
- At least one risk or a hazard definition is written.
- The record belongs to the author’s unit.
- On opening, the record stays inside the organization.
Report Type
Four Types, One Report File
The employee chooses the type first. The type decides which detail the form asks. The list filters by this type.
The event happened. There was no injury or damage. Severity and likelihood are written apart.
The immediate action is on the record.
There was injury or damage. The form asks for the date, the immediate action, and an injury mark.
It does not replace a statutory accident file.
A dangerous physical condition on the floor: an open guard, a wet surface, a missing barrier.
The record stays open until the condition is corrected.
Near Miss
How An Event Without Injury Is Written
A near miss is not a separate menu. It is chosen as the type when an HSE report is opened.
- Place And Time Company, branch, and unit are chosen. The date of the event is written.
- Severity And Likelihood Each is a number from 1 to 5. The record reads them side by side. No automatic risk score is produced.
- Immediate Action What was done on the spot is written: stopping the area, drying the floor.
- Photo The place can be attached. Do not put a person in the frame.
Action Class
Corrective, Preventive, Improvement
Every report carries an action class. The class says what the record is closing.
Removes a nonconformity that already happened.
Cuts a risk that has not happened yet, at the source.
Makes the present condition safer.
Review
From Report To Close
An HSE report follows its own order. Typical stops are first look, technical review, unit approval, and close. The days on a stop are an organization setting.
- 01 Report Type, place, risk, and current state are written. A number is given when the report is sent.
- 02 First Look The HSE owner checks whether the place and the action are clear. A thin report is sent back for revision.
- 03 Technical Review The lasting action, the unit that will carry it out, and the expected benefit are written.
- 04 Unit Approval The unit manager approves the action in their area, or returns it with a reason.
- 05 Close The implementation note is written. The record closes. Entry points, if a rule exists, post to the author.
Who Uses It
From The Floor To The HSE Owner
Writes the event or condition from their own unit. Follows the status on their own records.
Reviews the hazard, the action taken, and whether it can recur. Writes a note when the report is thin.
Approves the lasting action in their own unit.
If a point rule is on, the balance is visible on the person card. Report points can be spent from the reward list.
Record Order
A Spoken Note, A Written Report
| Topic | Scattered Method | Suggestion System |
|---|---|---|
| Handover | The event is passed on at shift handover. | Place, type, and action are written on the form. The record receives a number. |
| Repeat | The same floor is wet a second time. | The list filters by place and type. The earlier report is found. |
| Form | A suggestion and a safety note share one box. | The HSE form is separate. A suggestion is not opened from this screen. |
| Photo | The photo stays on a phone. | The file arrives on the record. A person is not in the frame. |
| Severity | The risk is told in one sentence. | Severity and likelihood are written separately from 1 to 5. No automatic score is produced. |
| Identity | The note travels without a name. | The record opens in the author’s name. At opening it stays inside the organization. |
| Action | The action stays in speech. | Corrective, preventive, or improving is written on the record. |
| Statutory file | Minutes and the report get mixed. | Statutory notice, minutes, and investigation are not this record. |
| Place | The place sits in the shift log. | Company, branch, and unit are chosen. Place is not left empty. |
| Points | The report is copied into a points sheet. | If a point rule exists, points go to the author. Severity is not points. |
| Close | Someone says the work is done, and no trace remains. | The implementation note is written. The record closes and stays in History. |
Questions
About HSE Reports
Is a near miss a separate module?
No. A near miss is a type of HSE report. It has no separate menu row. The list filters by report type.
Is the statutory accident file kept here?
The incident and the injury mark are written on the record. Statutory notice, minutes, and investigation forms are not this record.
Do severity and likelihood produce a score?
No. The two numbers are read side by side. No automatic risk score is given.
Can a report be anonymous?
No. The record opens in the author’s name. On opening, the record stays inside the organization.
Can a person appear in the photo?
No. The scene is attached. A person is kept out of the frame.
What is the action class for?
Corrective, preventive, or improving. The class says what the record closes.
What happens if HSE is turned off?
The menu, record, task, and notice disappear. The suggestion form stays separate.
Does a report earn points?
If a point rule exists, points go to the author on send and on approval. Severity and likelihood are not points.